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About the Archive

Located within the Susan C. Cleveland Library/Learning Center at Colby-Sawyer College and built in 1996, the Cleveland Colby Colgate Archives is home to many types of primary source material that document the history and development of Colby-Sawyer College, including photographs, correspondence, yearbooks, and manuscripts.

In addition to institutional records, the Archives maintains the Colby Sawyer College’s Special Collections which consists of the college’s selection of rare books as well as manuscript collections of notable men and women from New Hampshire, including the late New Hampshire Congressman James C. Cleveland’s papers and the Pillsbury Family papers.


 Archives’ Mission

The mission of the Cleveland Colby Colgate Archives is to support the Cleveland Library in its efforts to stimulate teaching and learning by providing access to research materials relating to the study of New Hampshire and the history of Colby-Sawyer College. The archives also preserves these materials for current and future members of Colby-Sawyer, researchers, and the general public by providing facilities for the retention and preservation of such records, offering reference services, and creating alternative forms of access, such as finding aids and digital representations.


 Archives’ Collection Policy

Archival material may be collected by gift, bequest, or in some cases, purchase. Loans are discouraged but may be considered on an individual basis if the material is unique or of special value to the institution.  Records will not be accepted if the donor’s ownership of such records is uncertain.

Since the Cleveland Colby Colgate Archives is primarily an informational resource, restrictions on access to donated materials is strongly discouraged. In some cases, in order to protect individual privacy, clearly stated restrictions of limited duration can be imposed with guidance from the Archivist.

In order to facilitate research, collections that are split between more than one repository will not be accepted unless such a refusal endangers the physical safety of the collection.

A maximum of two copies of any item will be retained.  Unwanted items within donated collections will be disposed of in accordance with the stipulations in the donation agreement. These items are usually returned to the donor, transferred to the Susan Colby Colgate Library/Learning Center, sold, or destroyed according to the agreement.  Since collection appraisal is a continuous process, acceptance of material does not commit the Cleveland Colby Colgate Archives to retain any material in perpetuity.

Generally speaking, the following types of material will not be accepted by the Archives:

Printed material that is available in another form, i.e. newspaper clippings; Books or periodicals unless their contents are in some way unique or have a particular link to Colby-Sawyer College, its faculty, staff, or students; Most three-dimensional artifacts, i.e. furniture, sports equipment; Wedgwood pattern Colby Junior College centennial china; Academic regalia (Gowns, hoods, etc.); School blazers; Duplicate published or distributed materials, i.e. catalogs, commencement programs, etc.

If you are interested, in making a donation to the Cleveland Colby Colgate Archives, please contact the Archivist to discuss your donation.

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